Benefits of Document Management & Access

Cloud Storage Concept 50824403 xparentDocuments are an essential component of any enterprise. Managing business information, sometimes from several sources, can be a challenging task.

Here are 5 benefits of document management systems, including:

  1. Better Collaboration
  2. Easier Retrieval
  3. Reduced Storage Space
  4. Enhanced Security
  5. Improved Regulatory Compliance

1. Better Collaboration

Using Collaboration PLUS, information sharing and collaboration becomes a lot easier. Documents aggregated from different sources can be accessed from multiple locations. Collaboration PLUS provides greater visibility to employees and for business processes and can allow for better workflow monitoring. Authorized access can be allowed and monitored.

2. Easier Retrieval

Searching for and retrieving documents can be very time consuming - and we all know time is money. In fact, these statistics illustrate the costs related to the average time spent managing paper documents show 15 minutes per day are spent by employees looking for needed documents.

3. Reduced Storage Space

Commercial property costs are increasing and so is the expense to store paper documents. A software-based document management solution like Collaboration PLUS can reduce the need for file cabinets and storage bins.

4. Enhanced Security

Document security is critical for organizations of any size to keep sensitive data protected.  Collaboration PLUS provides better control over documents and access to documents can be controlled at the folder level for different groups or individuals.

5. Improved Regulatory Compliance

Compliance requirements for certain documents must be available to employees. Non-conformance can lead to fines, revoked licenses, and in some cases criminal liability. Federal and state regulatory regulations such as Sarbanes Oxley and HIPAA mandate guidelines.  Storing documents in Collaboration PLUSS reduces the risk of non-compliance.